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 Office Manager

Office Manager

Position Summary

GEOST seeks an enthusiastic and capable Office Manager to join its growing team and to assist in overseeing administrative duties at multiple buildings.

GEOST was founded in 2004 and is located on the northwest side of Tucson, AZ.  We specialize in active and passive optical remote-sensing and provides expertise in all phases of project development for electro-optics and sensors.

Duties and Responsibilities

  • Coordinate administrative duties in the office to ensure smooth and efficient operations.
  • Support the scheduling and organization of meetings and in-office events.
  • Schedule travel for personnel and manage expense report process.
  • Take inventory of and restock office supplies, snacks, and drinks at multiple Tucson office locations.
  • Sort incoming mail and make arrangements for outgoing mail.
  • Great and escort visitors.
  • Answer reception phone; take and deliver messages.
  • Coordinate schedules of associate administrators to ensure consistent front desk coverage for main office locations.
  • Perform data entry and other clerical support tasks as needed.
  • Work efficiently, managing time and resources in order to meet assigned deadlines.
  • Communicate effectively with project management and team members across disciplines.

Desired Skills/Knowledge/Experience

  • Minimum of 3 years of experience in a professional office environment.
  • Experience as an Administrative Assistant.
  • Proficiency in MS Office (Excel and Outlook in particular).
  • Thorough, organized, and attentive to details.
  • A team player incorporating a team-based success philosophy.
  • Self-motivated and capable of performing tasks with minimal oversight.
  • Strong oral and written communication skills and sound problem-solving skills.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

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Please fill out the form below and upload any supporting documents.

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Why work with us? Our team is driven, talented and passionate.

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